1. Introduction

Beck Hill Ltd (“we”, “us”, “our”) is committed to protecting the privacy and security of the personal data we process. This Privacy Policy explains how we collect, use, store, and safeguard your personal information when you engage our accountancy and advisory services or interact with us online.

We act as a Data Controller under relevant data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Who We Are

Beck Hill Ltd
Registered Office: Shaw Trust, Darcy Business Park, Llandarcy, Neath, SA10 6EJ
Company Number: 14127398
Email: contact@beatabeck.co.uk
Telephone: 07588603827

Website: www.beatabeck.co.uk

3. What Data We Collect

Depending on the services we provide, we may collect and process:

Personal Identification and Contact Data

  • Name
  • Address
  • Email address
  • Telephone number

Financial and Tax Information

  • Bank details
  • Payroll data
  • Tax references
  • National Insurance or Unique Taxpayer Reference numbers
  • Accounting and transaction records

Business Information

  • Company name
  • Company accounts
  • Registration details

Website and Technical Data (See section 14. for Website data collection)

  • IP address
  • Browser type and version
  • Cookies and usage data

4. How we collect your data

We collect personal data through:

  • Direct interaction (meetings, emails, phone calls)
  • Submission of documents for accountancy services
  • Online forms on our website
  • Third parties (HMRC, financial institutions, software providers such as accounting platforms)

5. Legal Basis for Using Your Data

We process data based on one or more of the following legal grounds:

  • To perform our contract with you
  • To comply with legal or regulatory obligations (e.g., HMRC requirements)
  • Legitimate business interests (e.g., practice management, improving our services)
  • Your consent (for marketing or where otherwise required)

6. How We Use Your Data

We use your data to:

  • Provide accountancy, advisory, payroll, and tax services
  • Submit filings to HMRC and Companies House
  • Manage billing and client records
  • Communicate with you regarding your accounts or inquiries
  • Maintain statutory compliance

We do not sell your personal data.

7. Sharing Your Data

We may share your data with:

  • HMRC and Companies House
  • Software providers (e.g., accounting platforms, secure cloud services)
  • Banks and financial institutions (where required for service delivery)
  • Professional advisers (e.g., legal or compliance consultants)

All third parties are required to keep your data secure and only process it in accordance with our instructions.

8. International Transfers

Where data is transferred outside the UK, we ensure appropriate safeguards are in place (e.g., adequacy decisions or standard contractual clauses).

9. How Long We Keep Your Data

We retain data only as long as necessary to fulfil the purpose for which it was collected, typically:

  • 6 years from the end of the relevant financial year, in line with HMRC requirements
  • Longer if required to fulfil legal, regulatory, or professional obligations

10. Your Rights

You have the right to:

  • Access your personal data
  • Request correction or deletion
  • Restrict or object to processing
  • Data portability (where applicable)
  • Withdraw consent (where consent is the legal basis)

To exercise your rights, email us at: contact@beatabeck.co.uk

11. Data Security

We implement appropriate technical and organisational measures to protect personal data from accidental loss, misuse, or unauthorised access.

12. Complaints

If you have concerns, please contact us first so we can attempt to resolve the issue.

You may also contact the Information Commissioner’s Office (ICO):
www.ico.org.uk

13. Updates to This Policy

We may update this policy from time to time. The latest version will always be available on our website or by request.

 

14. Website: What personal data we collect and why we collect it

 

Comments

 

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

 

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

 

Media

 

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

 

Contact forms

When you submit a message through our contact form, we collect the information you voluntarily provide so we can respond to your enquiry. This may include:

  • Your name – so we know who we are communicating with.
  • Email address – to reply to your enquiry.
  • Telephone number – if you prefer us to contact you by phone.
  • Your message or enquiry details – so we understand what you are contacting us about.

In addition, when you submit the form, our website may automatically collect limited technical information, such as:

  • IP address
  • Date and time of your submission
  • Browser type and device information

This technical data helps us ensure the security of our website, prevent spam, and troubleshoot potential issues.

We use this data solely for the purpose of responding to your enquiry and do not sell or share it with third parties for marketing purposes.

 

Cookies

 

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

 

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

 

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

 

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

 

Embedded content from other websites

 

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

 

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

 

Analytics

We use third-party analytics services, including Google Analytics and Microsoft Bing / Clarity analytics, to understand how visitors interact with our website and to improve user experience.

These services collect information such as:

  • IP address (which may be anonymised depending on settings)
  • Device information (device type, operating system, browser type)
  • Geographical location (approximate, not exact)
  • Pages viewed and length of visit
  • Links clicked and how you navigate our site
  • Traffic source (e.g., how you found our website — search engine, link, advert)

This information is collected through cookies and tracking technologies placed on your device when you visit our site.

Google Analytics

Google Analytics collects, stores, and processes data in accordance with Google’s privacy policy. We use IP anonymisation where possible so that your full IP address is not stored.

You can opt out of Google Analytics by installing the browser add-on here:
https://tools.google.com/dlpage/gaoptout/

Bing / Microsoft Clarity Analytics

Microsoft Clarity may record anonymised session data, including mouse movement and scrolling behaviour, to help us analyse how users interact with our website. This data is not linked to your identity.

Microsoft processes this data in accordance with their privacy policy.

We do not use analytics to identify individual users or to match analytics data with other personal information you provide to us.

You can manage or disable analytics cookies at any time via your browser settings or through any cookie banner we provide on our website.

 

Who we share your data with

 

If you request a password reset, your IP address will be included in the reset email.

 

How long we retain your data

 

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

 

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

 

What rights you have over your data

 

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

 

Where we send your data

 

Visitor comments may be checked through an automated spam detection service.